CLOUD-BASED DATABASE
Users access their database at photohive.buzz by logging in with a unique username and password. Your data will always be available when you need it!
A SOLUTION THAT ORGANIZES EVERYTHING IN ONE PLACE
EDITIONS & PRICE STRUCTURES
Create limited edition tiered price structures (edition sets) with incremental price increases as edition numbers are sold. Assign none, one, or multiple edition sets to specific images. When a new print is created, the database will automatically prompt you to select an edition set, queue the next edition number available, and set the corresponding price.
When invoicing, if a print sale triggers a price increase, the database will remind you to inform galleries who have the image on consignment.
You can also generate price lists from your edition sets to share with your galleries and clients.
SERIES & IMAGE MANAGEMENT
Manage your series, artist statements, and the important details related to your series and images. Record details associated with a series or image, and assign the edition sets that are available. Create a print and select an edition set if applicable – the database will then inform you of the next edition number available and corresponding price. PhotoHIVE is flexible: you can enter a custom price and edit the edition number if necessary. But the system won’t let you use a number that has already been assigned to a different print. Need to create an artist proof or a print with no edition number? No problem.
Easily view the history of a series or image, including sales, consignments, current inventory, print orders, and related clients. Generate print-friendly client views to share your series, images, and print availability with your galleries or clients. Here are just a few views associated with these features:
PHOTOGRAPH / PRINT MANAGEMENT
Each print has an individual record in the database where you can record the medium, location, paper & image size, keywords, important notes, and other details. Easily view the history of the print including consignments, consignment returns, sales, and the clients associated with these transactions.
MANAGE NON-PHOTOGRAPHIC PRODUCTS
PhotoHIVE also offers solutions to manage non-photographic products like books or portfolios.
INVOICES & CONSIGNMENTS
Professionally manage sales and consignments and create paperwork with your customized letterhead, terms, and conditions. Consignment notices are modifiable to note when prints are returned or sold from consignment. Keep track of ship dates, tracking numbers, payments, and more.
CONTACT MANAGEMENT
Access all of the details about your contacts in one place. Easily view their history including purchases, consignments, print orders, and correspondence. Quickly navigate from the client record to related transactions, images, or prints. Export mailing lists for painless import to email marketing platforms like Mail Chimp.
GALLERY PORTAL
PhotoHIVE gives you the option to share a password-protected Gallery Portal with your galleries and clients. You select which images you want to be included in the portal and users can enter to search for current print availability. Users can choose to search for just one print or find all to create an up-to-date catalog of what is available with current prices. Woohoo we love this feature!
AND SO MUCH MORE
There is a lot to share about what PhotoHIVE can do: task management, non-photograph product management, proposals, a flagging system that allows you to create customized selections of series, images, and prints to share with your clients, and so much more.
CUSTOMIZATION
PhotoHIVE will meet the needs of most photographers but we know that everyone does things a little differently. So we created a flexible database that allows individualized customizations based on your specific needs.
REPORTS
Easily view accounts receivables and create financial reports to meet all of your accounting needs. And if PhotoHIVE doesn’t come with what you need, we can customize a report.
ALWAYS GETTING BETTER
We are always working to make PhotoHIVE better and have many additional features in the works that will soon be added to the database. Updates are free and frequent.
To purchase a subscription or for more information about PhotoHIVE,
please contact photohive@jennybagert.com.